Scan on Demand Services

Do you store your files with us and need them in a hurry? Do you want a hybrid storage and scanning solution?

Scan on Demand is a unique file delivery option available to Docusafe clients. With this technology, documents stored in our records center can be scanned to digital images and sent electronically instead of being delivered to a physical business location – saving you time and money. The files are then hosted on our client portal or on your system where they can be accessed and viewed without delay by authorized personnel.

By allowing our customers to utilize the benefits of document imaging technology for storage and retrieval applications on an “as needed basis” at a very low cost, greater work efficiency can be achieved by employees with significant cost savings. Why scan the entire set of paper-based records when you will only access a small percentage of the documents?

The conversion of your entire records inventory to an electronic format may not be cost-effective or necessary for your business. However, there will likely be times when you need a digital copy of an archival file in order to:

  • Meet audit specifications
  • Sustain business processes
  • Support regulatory requirements
  • Prove legal due diligence

And the less time you spend locating and retrieving your critical information, the more time you can spend being productive.

Your Business Records When You Need Them

Docusafe’s Scan on Demand service combines the document protection and tracking of our offsite records storage solution with instant access to your archival files. Your semi-active and inactive documents are transferred to our secure records centre where they are barcoded and tracked with our proprietary inventory control technology, ActiveWeb™. The following processes make it simple and easy to receive an electronic file:

  • You request a scan through the usual channels (web, phone, fax)
  • Our team retrieves the physical document with its unique bar code
  • Docusafe scans the document with cutting-edge imaging equipment
  • You receive an email notification that the document can be viewed on ActiveWeb™
  • Our team returns the document to its original location
  • The scanned documents are kept on Docusafe’s servers for immediate or future use
  • You then have access to your electronic files 24 hours a day via ActiveWeb™
  • When placing future orders, you will be notified if your document is also available in electronic format and you will have the option to view the electronic documents or order the physical files

With Scan on Demand, you achieve the convenience of having a file delivered electronically directly to your workstation or laptop at any location. The electronic document can then serve as a permanent record that can easily be shared within your organization. Regardless of your geographic location, Scan on Demand allows for the easy organization, retrieval, and delivery of your electronic files.

The Docusafe Scan On Demand solution saves precious office space and reduces the time spent manually searching for specific information. To find out more, please contact us by phone or fill in the form on this page.

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