Safe Disposal Tips for Electronics and Digital Devices

Your company regularly cycles through digital devices, but how do you dispose of the obsolete devices? In this blog, we offer several tips for safely disposing of your electronics.

Tip 1: Know the Risks

While there is great awareness today about the handling of sensitive paper records, the secure destruction of your electronic media is just as critical. One tape or disk can contain thousands of records with sensitive information. Should this data fall into wrong hands, your customers and employees could be exposed to identity theft and fraud.

Tip 2: Account for Everything

With today’s fast-paced technological advances, the lifespan of electronic devices and media is short. Sensitive data can be stored on variety of media, including the following:

  • Magnetic data tape
  • Media or data storage devices
  • Hard drives
  • X-rays

When any digital device expires, make sure it is promptly disposed of within a secure chain of custody.

Tip 3: Follow State e-Waste Disposal Guidelines

Digital devices contain hazardous materials that pose a threat to the environment. As a result, it is illegal to dump electronics in the trash. Twenty-five states, including Pennsylvania, New York and New Jersey have electronics recycling laws. Thus, your electronics and e-waste must be segregated, handled, and disposed of in a specific manner.

Tip 4: Comply with State and Federal Privacy Regulations

Companies and organizations that collect and store personally identifiable information (PII) and protected health information (PHI) must adhere to the following state and federal privacy law standards:

  • HIPAA
  • Sarbanes-Oxley Act (SOX)
  • Gramm-Leach-Bliley Act (GLB)
  • FACTA Disposal Rule
  • Bank Secrecy Act
  • Patriot Act of 2001
  • Identity Theft and Assumption Deterrence Act
  • US Safe Harbor Provisions
  • PCI Data Security Standard

Partnering with a hard drive and media destruction company ensures your electronic and digital device disposal practices comply with these standards.

Tip 5: Document the Process

It is not enough to say your digital device and electronic disposal practices comply with state and federal regulations; you must be able to prove it. Otherwise, your company may be subject to stiff fines and penalties. A hard drive and media destruction provider issues a Certificate of Destruction that includes the manufacturer identification information, model, and serial number of your device, so you can prove due diligence.

Docusafe serves businesses in New Jersey, New York, and Pennsylvania with records management and services.

For more information about our hard drive and media destruction services, please call us at 888-264-7367 or complete the form on this page.

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