News & Information Blog

4 Reasons Document Storage Still Matters

In 2020, most businesses have a digital information management strategy, but few businesses take the same care with their paper records. In this blog, we discuss four reasons document storage still matters: 1. Identity Theft and Business Fraud are Increasing Insider theft of documents is an all-too-real risk, so where you store your paper records…
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Tips for Protecting and Preserving Archival Records

Archival records take up a lot of space and can be a pain to manage, especially if you are running short on time and don’t have room for storage. That can’t be an excuse however, for ignoring mandated retention and privacy protection requirements. In this blog, we offer practical tips to help you protect and…
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Records Center Storage vs. Self-Storage

Wondering whether to store your documents in a self-storage unit or in a commercial records center? In this blog, we compare records center storage to self-storage. Long-Term Protection and Preservation Self-storage jeopardizes the long-term protection and preservation of your business records. It exposes your information to the following risks: mold and mildew fire hazard unauthorized…
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Tips for Managing Your Inactive Files

Inactive files are a challenge to manage for any business. They take up space, and you can’t get rid of them until they reach a legally-mandated final disposition date. So, what should you do with your inactive files? In this blog, we offer several helpful records management and storage tips to help you. Tip 1:…
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A Guide to Common Document Storage Questions

Are you looking for a document storage solution? Part of your due diligence is asking the right questions. In this blog, we offer a guide to the most-often-asked document storage questions. Q: Why should I store my documents offsite? A: You should store your documents offsite to protect them from potential fires, floods, and natural…
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HIPAA Guidelines for Electronic Medical Records

Congress enacted the Health Insurance Portability and Accountability Act in 1996 to mandate how personally identifiable information (PII) maintained by the healthcare industry is protected from fraud and theft. Since then, technology has transformed the healthcare industry. Medical records that in the past were handwritten and stored on paper are now created and stored electronically.…
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4 Ways Document Storage Simplifies Records Retention

A records retention program establishes guidelines for what documents to keep and how long to keep them. It also protects your organization from litigation and ensures compliance with state and federal regulations. Managing a records retention policy isn’t always easy, especially when you have documents that must be retained for several years. In this blog,…
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Keeping Your Healthcare Practice
HIPAA Compliant

When it comes to complying with the Health Information Portability and Accountability Act (HIPAA), the stakes are high. A record of $28.7 million in fines was collected from healthcare providers and insurers in 2018. In this blog, we offer several tips for keeping your healthcare practice HIPAA compliant. Know the Law Knowing HIPAA rules is…
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6 Tips for Preventing Data Loss

Your data is your most valuable business asset. What are you doing to protect it? Here are six data loss prevention tips we think you will find useful: Tip 1: Always Back Up Your Data Although any backup is better than none, backing up your data only once a week may not be enough. Business…
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5 Ways Your Business Can Benefit from Shredding Services

Document destruction is a must for every business. There are several distinct advantages to outsourcing the destruction of your expired paper records. In this blog, we highlight five ways your business can benefit from using a shredding service: 1. Fraud Protection Corporate data theft is on the rise, so it’s important to remember that although…
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5 Questions to Ask before Scanning Your Documents

The benefits of converting paper records to digital data are unlimited. But you can’t just start scanning your documents and expect success; careful planning is a must. Before going paperless, ask yourself these five questions: 1. Do I have the resources needed to convert my paper documents to digital data? Scanning is more than feeding…
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5 Practical Document Storage Tips

In the Digital Age, protection and management of your digital data is a must. But it doesn’t mean you can ignore your hard copy records; they contain some of your most valuable and confidential information. The following tips will help keep your documents secure, accessible and in top shape: 1. Know Your Compliance Obligations Understanding…
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