It’s Time to Outsource Your Shredding When…

Cartoon-style illustration of an office shredder plugged into an electrical outlet and overflowing with papers.Shredder Dilemma

My wife and I got into the car to go grocery shopping. She looked in the backseat and asked, “How are we going to fit our groceries in the car?” I looked in the rearview mirror and boxes filled the back of the car. Shoot. I forgot about those. “What’s in them?” she asked.

“Documents from work that I need to burn in the fireplace.”

“No way. You can’t burn all of that in the fireplace. We already had one chimney fire from burning paper, and our neighbors did not appreciate the ashes all over their yards. I thought you bought a shredder for the business.”

“We did, but it’s too slow. It can only take like 4 sheets at a time and gets jammed if there are staples or paperclips. It’s super frustrating. The staff are fed up and have started tossing confidential documents straight into the recycle bin because no one wants to walk all the way to the shredder in the storage closet just to spend an hour cramped in there shredding a few small files.”

“Um, why is it in the closet?” she asked with a quizzical look.

“Because it’s too noisy. So, I told the staff to just tear up their documents as small as possible and I would collect and burn them.”

Her quizzical look turned to disbelief and she said, “Oh boy. Do you know how many data privacy laws you have broken just in this short conversation?” She sighed and said, “We’ll just put the groceries in the trunk, then.”

“No can do. It’s full too. I have boxes of discarded hard drives, cellphones, and computers that have been piling up in the stockroom for the past year and I need to get rid of them. So I’m brought them home so I can bash them with a hammer and try and make them unreadable.”

She had switched me off and started googling professional shredding companies in the Tri-State area. “You and I are taking a detour this morning.” Uh oh.

As we drove, she phoned a local, reputable shredding company that serves our area and asked about their secure shredding services. She inquired about making a one-time document purge and whether they also offered media shredding. Because she knew I shouldn’t be spending time trying to solve my shredding problems and try and run a business, she inquired about their scheduled shredding service.

The person on the other end of the phone was very friendly and helpful. They told her they could supply locked shredding collection containers for the office so employees could drop confidential documents in ­those instead of the recycling bin for all to see, and also that they are fully compliant with all state and federal data privacy laws, so I could breathe a sigh of relief. I knew my employees would also be relieved to know this meant no more noise, jams, or wasted hours huddling around the shredder. Why didn’t I think of this before?

If you’re thinking about solving similar shredding issues or other ones, Docusafe Records Management provides paper shredding and hard drive and media destruction services to businesses and residents in Tri-State New Jersey, New York and Pennsylvania. Focus on your business and leave the shredding to us by calling 888-264-7367 or completing the form on this page.

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