It’s Time to Outsource Your Shredding When…

Shredder Dilemma My wife and I got into the car to go grocery shopping. She looked in the backseat and asked, “How are we going to fit our groceries in the car?” I looked in the rearview mirror and boxes filled the back of the car. Shoot. I forgot about those. “What’s in them?” she…

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Records Management in a Hybrid Office

The Home Office Hybrid offices have been a slowly-developing concept until COVID forced many organizations to send their employees away from the office to work at home. One thing the pandemic did was prove that employees can work efficiently outside of the corporate office space. Now that many employees have returned to the office, some…

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Data Protection Principles for the Small Business Owner

Every business collects, generates, and stores data that is valuable to the operation of their company. According to the law, any personal information a company generates or uses must be protected by that company, and there are restrictions on how the information can be used. As a small business owner, you may not realize that…

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Why Self-Storage is a No-No for Business Records

Here’s a little (hi)story that might feel familiar: As your business grew, you began to quickly accumulate client records and realized you needed somewhere to store less-active files. The first place that came to mind was the local Self-Storage company. You assumed that deciding where to store your business records was going to be the…

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It’s Time to Brush Up on Records Management Best Practices

In the 1949 Tony Award-winning Cole Porter Broadway musical, Kiss Me Kate, there’s a song titled “Brush Up Your Shakespeare.” One of the comical lines in the chorus goes like this: “Brush up your Shakespeare, start quoting him now. Brush up your Shakespeare, and the women you will wow.” In the spirit of Cole Porter’s…

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How to Avoid Costly Documentation Restoration

The Heart of it All A document storage disaster can be compared to a heart attack in the human body. They can happen anytime. They can happen to anyone. The result could possibly be one of these three simplified outcomes. Loss of time, costly, but with full recovery. Loss of time, costly, but enough damage…

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Document Archival Drama

The Archival Archrival – A Short Play Frank: Hey, Brian. Can I talk to you for a minute? Brian: Sure, Frank. What’s up? Frank: Yeh, so maybe you’ve noticed that office space is getting a little tight because we’ve added several filing cabinets and we’ve also got file boxes stacking up pretty high. I was…

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Records Management and the Red Flags Rule

The Red Flag Throughout history, a physical red flag is a traditional way to communicate the presence of danger. If you see one at the beach, it usually indicates dangerous surf or currents. The term “red flag” is used as a metaphor also meaning possible danger. When the term “raises a red flag” is used,…

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HIPAA Compliance Doesn’t End with Retirement

Retirement The time has finally come when you can stop lying about your age and start bragging about it. You are moving on from the old saying, “time is money” to “do I get a senior’s discount?” Although you have dreamed of the moment when you can let go of the hustle and bustle of…

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Records Management Tips for 2022

The hectic Christmas season has come to an end and a new year has begun. Experts say that you have just entered the most depressing month of the year. But January doesn’t have to be that way! For many, being organized makes them feel energized and productive. Start off 2022 by cleaning up your records…

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