Records Management Functions You’re Better Off Outsourcing

It can be difficult to take the leap into outsourcing services to other organizations, especially if you have a small business. But whether you are small, medium, or large business, there comes a time when you need the help of a professional, secure records management. Here are a few things they can help with: 1.…

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6 Document Storage Guidelines to Follow

Every business benefits from having their records responsibly managed in a secure and organized way. A full document management program protects information and minimizes the risk of a data breach. These are the things that keep their business running smoothly. Here are our five guidelines to keep your document storage running smoothly. 1. Incorporate Effective…

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Deciding Which Data Storage Solution Works for You

Your business needs to store data like emails, documents, databases, graphics, audio files, and more. You may also be legally required to store and back up data for specified periods of time. So, how do you decide which storage solution works for you? Below are four basic solutions that may help you decide. USB Flash…

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Safe Disposal Tips for Electronics and Digital Devices

Your company regularly cycles through digital devices, but how do you dispose of the obsolete devices? In this blog, we offer several tips for safely disposing of your electronics. Tip 1: Know the Risks While there is great awareness today about the handling of sensitive paper records, the secure destruction of your electronic media is…

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Protecting Your Documents from Disasters

Natural disasters are on the rise due to climate change. Many businesses fail to recognize the potential impacts of disasters until it is too late. Do not be one of them. In this blog, we offer tips for protecting your documents from disasters. Identify Mission-Critical Documents The first step in protecting your documents is identifying…

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Tips for Finding the Right Records Management Provider

Records management is the systematic control of legal, administrative, fiscal, and historical records throughout their entire lifecycle. Few organizations have the necessary knowledge, time, and space for establishing an effective records management program. When selecting a records management provider, it is essential your company gets the support it needs. In this blog, we offer tips…

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Records Management Tips for 2021

Whether or not you are big on New Year’s resolutions, it helps to have a records management plan for your organization. Businesses must control the creation and growth of their records. In this blog, we offer records management tips for 2021. 1. Make a Records Retention Policy A records retention policy establishes guidelines for how…

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Problems Associated with Storing Your Documents in a Self-Storage Unit

Self-storage units are ubiquitous throughout New York, New Jersey, and Pennsylvania, but they do not offer the best storage solution for your business records. Before renting a self-storage unit, consider these risks: Security Self-storage facilities do not protect confidential documents. In fact, they are prime theft targets. Recently, 40 self-storage units in Georgia were broken…

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Offsite Document Storage: How it Works and Why It Is Helpful

Data comes in many forms, and some are easier to store and manage than others. Electronic records can be digitally stored on a server, in an enterprise content management (ECM) system, or saved to a hard drive. Paper records are more problematic, though, as they take up physical space. In this blog, we explain how…

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5 Good Reasons to Protect Your Business Documents

Protecting your IT infrastructure is vital, but your hard copy records need to be safeguarded, too. In this blog, we offer several good reasons to protect your business documents. 1. Privacy You have an ethical and legal obligation to protect your employees’ and customers’ data. Safeguarding the confidential information within your business documents can be…

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