Problems Associated with Storing Your Documents in a Self-Storage Unit

Self-storage units are ubiquitous throughout New York, New Jersey, and Pennsylvania, but they do not offer the best storage solution for your business records. Before renting a self-storage unit, consider these risks: Security Self-storage facilities do not protect confidential documents. In fact, they are prime theft targets. Recently, 40 self-storage units in Georgia were broken…

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Offsite Document Storage: How it Works and Why It Is Helpful

Data comes in many forms, and some are easier to store and manage than others. Electronic records can be digitally stored on a server, in an enterprise content management (ECM) system, or saved to a hard drive. Paper records are more problematic, though, as they take up physical space. In this blog, we explain how…

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5 Good Reasons to Protect Your Business Documents

Protecting your IT infrastructure is vital, but your hard copy records need to be safeguarded, too. In this blog, we offer several good reasons to protect your business documents. 1. Privacy You have an ethical and legal obligation to protect your employees’ and customers’ data. Safeguarding the confidential information within your business documents can be…

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Records Management and COVID-19

The economic and social impacts of COVID-19 are being felt around the world. As with any crises, sound records management is more important than ever. In this blog we offer guidelines for managing your records during the Coronavirus pandemic. Maintain Retention and Disposition Best Practices Essential records must be maintained for the continuity of your…

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Answers to the Top 5 Document Scanning Questions

More and more businesses are going paperless. As a result, we receive tons of questions about document scanning. In this blog, we answer the top five document scanning questions. Q: Why Should I Outsource My Scanning Project? A: If not handled and executed in the right way, your next in-house scanning project could lead to…

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The Benefits of Recurring Shredding

Unwanted documents don’t just disappear. Without a routine document destruction solution, your productivity falls, and your identity theft exposure increases. A professional shredding company that offers secure shredding services can help. In this blog, we explain the benefits of recurring shredding. Unparalleled Convenience Removing staples and paperclips from files and feeding them through an office…

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4 Reasons Document Storage Still Matters

In 2020, most businesses have a digital information management strategy, but few businesses take the same care with their paper records. In this blog, we discuss four reasons document storage still matters: 1. Identity Theft and Business Fraud are Increasing Insider theft of documents is an all-too-real risk, so where you store your paper records…

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Tips for Protecting and Preserving Archival Records

Archival records take up a lot of space and can be a pain to manage, especially if you are running short on time and don’t have room for storage. That can’t be an excuse however, for ignoring mandated retention and privacy protection requirements. In this blog, we offer practical tips to help you protect and…

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Records Center Storage vs. Self-Storage

Wondering whether to store your documents in a self-storage unit or in a commercial records center? In this blog, we compare records center storage to self-storage. Long-Term Protection and Preservation Self-storage jeopardizes the long-term protection and preservation of your business records. It exposes your information to the following risks: mold and mildew fire hazard unauthorized…

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Tips for Managing Your Inactive Files

Inactive files are a challenge to manage for any business. They take up space, and you can’t get rid of them until they reach a legally-mandated final disposition date. So, what should you do with your inactive files? In this blog, we offer several helpful records management and storage tips to help you. Tip 1:…

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