5 Good Reasons to Protect Your Business Documents

Why Closeup of word with question mark on wooden cubes on dark grey desk background. Reason why business or relationship conceptProtecting your IT infrastructure is vital, but your hard copy records need to be safeguarded, too. In this blog, we offer several good reasons to protect your business documents.

1. Privacy

You have an ethical and legal obligation to protect your employees’ and customers’ data. Safeguarding the confidential information within your business documents can be a challenge if you do not have secure and reliable storage space.

Offsite record storage gives your employees and customers the privacy protection they deserve. Your record storage provider stores your documents in a secure records center. A comprehensive security system with exterior and interior cameras offers 24-hour monitoring of the premises. Intrusion alarms and motion detectors are connected to the local police department. Access to the records center is limited to background-screened records management personnel.

2. Productivity

Having to manage paper records can be burdensome. Protecting your documents with an offsite records storage solution allows for more efficient management of your business documents. Your records management provider manages every item in your record inventory with advanced barcode tracking and inventory management technology. You can request documents right from your workstation or laptop for same day delivery to your office or digital delivery to your device with Scan on Demand.

3. Compliance

Today’s organizations must consider regulatory compliance. The following laws have compliance standards that apply to a wide range of businesses:

  • The Fair and Accurate Credit Transaction Act (FACTA)
  • The Health Insurance Portability and Accountability Act (HIPAA)
  • The Gramm-Leach-Bliley Act (GLB)
  • The Sarbanes-Oxley Act (SOX)

Protecting your business documents from unauthorized access helps your organization comply with local, state, and federal regulations.

4. Business Continuity

You cannot always avoid a disaster, but you can minimize its potential impact on your business. Storing your business documents in an alternate location, separate from your primary facility, reduces the risk of catastrophic loss of critical information. Offsite document storage in a records center protects your business documents from fires, floods, and natural disasters and keeps your information accessible during a catastrophe.

5. Peace of Mind

During these uncertain times, you need all the assurance you can get. Protecting your business documents offers peace of mind knowing your hard copy information is secure.

Docusafe serves businesses in New Jersey, New York, and Pennsylvania with records management and services.

For more information about our records management services, please call us at 888-264-7367 or complete the form on this page.

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