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Dear ${token1},
DocuSafe is pleased to announce that we now offer Asset Management Warehousing - the smart way to manage your business assets from furniture and computers, to office supplies and product inventory.
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In the next few issues of this newsletter I'll highlight our new Asset Management Warehousing service and give you more details about the exciting capabilities this service provides our customers.
What is Asset Management Warehousing?
Our Asset Management Warehousing service utilizes state-of-the-art bar coding and scanners to track each item from the moment it is delivered to our dock until it is shipped or delivered. You can store equipment, trade show booths, or products with total confidence because we know where every item is at any moment, plus this information is available to you 24 hours a day, 7 days a week through our online portal! In addition, at the time of receipt at our warehouse we can capture item serial numbers, manufacturer information, or any other information you need to better manage your assets in the online system. You will always have the information you need at your fingertips!
Examples of Assets Currently Stored/Tracked for Clients:
- Fixtures
- Supplies
- Office Furniture
- Medical Equipment
- Computers
- Trade Show Booths
- Inventory
Increase Your Bottom Line and Ease of Operations
At DocuSafe, our bar-code driven and automated Asset Management Warehousing system offers you 24/7/365 access to your inventory, through a secure web portal utilizing user ID and password security. Our system ensures that you have real-time, accurate inventory detail to better manage your assets and allows you to increase your bottom line through:
- Improved Efficiencies: Visibility throughout the inventory cycle (piece level tracking of inventory highlighting inbound/outbound dates, carriers and product description/condition).
- Robust Reporting: The ability to create and maintain accurate inventory reports of all product/material in the warehouse.
- Auditing Ease: Complete trail of all inventory items, for year-end audits.
Asset Imaging Eliminates Inefficiencies and Confusion
Plus, our Asset Management Warehousing system supports imaging of items in inventory. You will have access to online photos of stored material to help eliminate the delivery of wrong item(s) by viewing images before you receive or ship. In addition, this functionality allows you to:
- Identify difficult-to-describe items easily.
- Enable your sales department to sell accurately, by eliminating concern about product availability.
Recent Projects Using Our Asset Management Warehousing:
Condominium Construction Project: DocuSafe stored and delivered every closet door and apartment door, all kitchen cabinets, bathroom fixtures etc. for a newly constructed condominium in New York.
Smart Warehousing of Office Furniture: A large insurance company stores excess office furniture with DocuSafe. When they hire a new employee they can simply go online and chose office furniture by viewing pictures of the available desks, chairs etc.
I look forward to sharing more about this new service next month. Sign-up to use our asset management services before March 31, 2011 and you will receive the first six (6) months of asset imaging services (a $120.00 value) free! Call me today for more information regarding this exciting system.
Best Regards,
Marvin Parker
General Manager
DocuSafe Data and Records Management
P: 609-223-8532
F: 609-259-8291
mparker@docusafe.com
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Customer Service Representative, Chenell Martin, offers the following tip: |
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Importing Index Info
DocuSafe has the ability to import the index information on either boxes or files for you. If you already have the index information in electronic format, save time on data entry by requesting we import this information for you. We can send you a sample data file that shows you how to setup the import file and how to populate the fields so that your information flows to the correct fields within our EDC RC software. Just give customer service a call.
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- Benefits of Offsite Data Storage: What would your company do if important records or data were destroyed by a disaster, vandalism or theft? DocuSafe can help secure your data within one of our FIRELOCK Data Security Vaults. Click here to read more about the benefits of offsite data storage.
- Congress Modifies "Red Flags" Rule: The U.S. government has passed amendments clarifying the definition of the term "creditor" under the Fair Credit Reporting Act in an attempt to limit the types of businesses that are subject to the FTC's identity theft prevention red flag rules. This legislation is currently awaiting the President's signature. Click here to read more.
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- DocuSafe Team HIPAA Training: On December 4th the entire DocuSafe team received training on the new updated HIPAA/HITCH laws. The new law requires companies that work with Doctors, Hospitals, Nursing Homes etc. in handling medical records to be trained in the proper care of these records. We are responsible for properly protecting PHI, i.e. patient health information. We were taught to identify the risks of exposing PHI and to continue to develop procedures to insure PHI security. We will continue to examine our procedures and continually update ourselves on the changes to the HIPAA/HITECH laws so that we remain compliant.
- 6 Months Free: Sign-up to use our new Asset Management Warehousing services before March 31, 2011 and you will receive the first six (6) months of asset imaging services (a $120.00 value) free. Call us today!
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